For many years, D-Tools has been a familiar tool for AV system integrators, offering a structured platform for designing systems, generating proposals, and managing documentation. However, as AV workflows have modernized and the demand for faster, cloud-based, and user-friendly solutions has increased, many professionals are now rethinking their software stack. The reality is clear—today’s integrators need more agility, collaboration, and automation than traditional software can offer.
Whether you are a freelancer looking for flexibility, a growing integration firm wanting to streamline workflows, or simply someone tired of navigating complex interfaces, this guide will walk you through a smooth transition away from D-Tools.
At the top of the list of D-Tools alternatives for AV integrators is XTEN-AV, a powerful, cloud-based platform that redefines how AV professionals design, document, and deliver projects. In this step-by-step guide, we will show you how to make the switch—easily and effectively.
Why Consider Switching from D-Tools?
Before we dive into the steps, it is important to understand why many AV professionals are moving on from D-Tools:
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Steep learning curve that slows down onboarding for new team members
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Desktop-based limitations that hinder mobility and collaboration
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Time-consuming proposal creation with outdated formatting tools
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Manual updates across disconnected documents
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High cost relative to available functionality for smaller teams
If any of these challenges sound familiar, now may be the perfect time to upgrade to a more modern AV platform.
Step 1: Define What You Need in Your Next AV Tool
Start by listing what matters most to your workflow. For most AV professionals, key priorities include:
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Cloud-based access for remote work
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Fast, intuitive system design
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Automated signal flow diagrams
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Proposal generation with branded templates
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Integrated product libraries
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Collaboration tools for internal teams and clients
XTEN-AV checks all these boxes and more. It is the most comprehensive solution among D-Tools alternatives for AV integrators and offers an easy-to-use interface with powerful automation tools.
Step 2: Audit Your Existing Projects and Data
Before switching platforms, take stock of your current projects in D-Tools. Export or back up critical information such as:
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Ongoing proposals
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System diagrams
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Bill of materials (BOMs)
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Product databases
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Client contacts
This ensures that nothing gets lost in the transition. Organize this information by project or client so it is easier to import or rebuild in your new platform.
Step 3: Choose the Right Replacement Platform
When comparing D-Tools alternatives, you will find many options. However, few offer the all-in-one AV design, documentation, and proposal generation that XTEN-AV provides.
Why Choose XTEN-AV?
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AI-powered system design with drag-and-drop components
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Auto-generated signal flows, rack layouts, and cable schedules
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Built-in manufacturer product databases
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Fully customizable, branded proposal templates
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Cloud-based collaboration with no desktop installs
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Fast onboarding with minimal training required
XTEN-AV simplifies every stage of the project—from concept to client sign-off.
Step 4: Set Up Your XTEN-AV Account and Workspace
Once you choose XTEN-AV, setting up is quick and easy. You can:
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Create your account online with no downloads
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Set company branding for proposals and documentation
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Import contacts, products, and templates
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Invite your team and assign roles
Unlike traditional software, XTEN-AV works right in your browser, so there is no complicated installation or licensing process. Everything is cloud-based and ready to go.
Step 5: Recreate or Import Existing Projects
With your XTEN-AV workspace set up, you can start recreating your ongoing D-Tools projects or importing the core data manually. Thanks to XTEN-AV’s intuitive design environment, this process is fast and simple.
You can:
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Drag and drop AV components to create system schematics
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Use automated tools to generate signal flows and cable schedules
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Generate a proposal in a few clicks with accurate pricing
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Share the project with your team or client instantly
Once you see how quickly a full proposal comes together, you will realize how much time you can save compared to D-Tools.
Step 6: Train Your Team (If Needed)
One of the biggest advantages of switching to XTEN-AV is its ease of use. Most users can get started without formal training. However, if you want to maximize efficiency, XTEN-AV offers:
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In-app tutorials
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Help center articles
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Video walkthroughs
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Live support for onboarding
Your team can adapt quickly, allowing you to take on more projects and shorten turnaround time.
Step 7: Inform Your Clients and Update Workflows
With your new system in place, let your clients know about the upgrade. Highlight the benefits they will see:
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Faster proposal turnaround
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More visual documentation
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Real-time project updates
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Consistent, professional presentation
Internally, review your workflows and update your standard operating procedures. Define who creates designs, who handles proposals, and how revisions are made—all within XTEN-AV.
Step 8: Cancel D-Tools and Optimize Costs
Once you are confident in your new system, you can begin phasing out D-Tools. Make sure to cancel any unused licenses and subscriptions. You will likely find that XTEN-AV offers far better value for the price, especially for small to mid-sized AV firms and freelancers.
Step 9: Keep Improving Your Workflow
XTEN-AV is constantly evolving with new features designed to support AV professionals. Stay updated on new tools such as:
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Enhanced proposal customization
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AI-driven device suggestions
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Advanced rack-building features
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Integration with CRM and project management tools
You can also request features or provide feedback directly to the development team.
Final Thoughts
Switching from D-Tools may seem like a big step, but with the right approach and the right tool, it is a smooth and rewarding process. Modern AV work demands speed, flexibility, and smart automation—qualities that legacy software often cannot deliver.
XTEN-AV is the clear choice among D-Tools alternatives for AV integrators who want a faster, smarter way to design, document, and deliver AV projects. From real-time collaboration to instant proposal generation, XTEN-AV helps you focus on what really matters—winning projects and delighting clients.
Read more: https://indibloghub.com/post/the-rising-stars-in-av-integration-software
