Shares Transmission Procedure: A Complete Step-by-Step Guide by Share Claimers

When a shareholder passes away, their shares need to be legally transferred to their legal heir or nominee. This process, known as the Shares Transmission Procedure, ensures that the ownership rights are passed on smoothly. At Share Claimers, we specialize in helping families, nominees, and legal heirs complete the entire procedure seamlessly while complying with all legal and company requirements.

In this detailed guide, you’ll learn everything about the Shares Transmission Procedure, including the required documents, steps, and legal aspects to make the process stress-free and efficient.

What is the Shares Transmission Procedure?

The Shares Transmission Procedure refers to the legal process of transferring ownership of shares from a deceased shareholder to their rightful heir or nominee. Unlike a “transfer,” which happens voluntarily during a person’s lifetime, transmission occurs by operation of law after the death of the shareholder.

This process ensures that the shares remain in legal circulation and that the rightful person continues to enjoy dividends, voting rights, and other shareholder privileges. Share Claimers helps families manage this process professionally, avoiding delays and legal complications.

Key Difference Between Share Transfer and Shares Transmission Procedure

Before proceeding, it’s essential to understand how a transfer of shares differs from transmission of shares:

At Share Claimers, we guide our clients in distinguishing between both processes to ensure compliance and legal clarity.

When Does the Shares Transmission Procedure Apply?

The Shares Transmission Procedure applies in the following cases:

1. Death of a Shareholder – When a shareholder dies and the shares need to be transmitted to their legal heir or nominee.

2. Insolvency or Bankruptcy – In rare cases, shares may be transmitted due to insolvency or court orders.

3. Merger or Amalgamation – When the shareholder entity ceases to exist due to a merger, the shares are transmitted to the new entity.

In all these scenarios, Share Claimers ensures the process is legally valid, documented, and approved by the respective company’s registrar and transfer agent (RTA).

Step-by-Step Shares Transmission Procedure

Here’s a simple breakdown of how the Shares Transmission Procedure works with the expert guidance of Share Claimers:

Step 1: Collecting Necessary Documents

The first step is to gather all essential documents, including:

• Death certificate of the shareholder

• PAN card and identity proof of the claimant

• Address proof of the claimant

• Original share certificates

• Succession certificate, will, or probate (if applicable)

Our team helps verify and prepare these documents to avoid rejection by the company or registrar.

Step 2: Submitting the Transmission Request

The legal heir or nominee must write an application to the concerned company or RTA requesting the transmission of shares. At Share Claimers, we help draft the request letter correctly to match the company’s format and regulatory guidelines.

Step 3: Verification by the Company or RTA

After submission, the company or its registrar verifies all the details and documents. If the shares are held in physical form, the original certificates are checked carefully. For demat shares, the process is handled electronically through the Depository Participant (DP).

Our experts coordinate directly with RTAs like KFin Technologies, Link Intime, or CAMS to ensure fast approval.

Step 4: Legal Proof Submission

If no nominee is registered, the company may ask for legal proof such as:

• Succession Certificate from a court

• Probate of Will (if will exists)

• Letter of Administration (if no will exists)

Share Claimers assists clients in obtaining these legal documents efficiently through our network of legal experts.

Step 5: Approval and Transmission of Shares

Once all documents are verified, the company approves the Shares Transmission Procedure, cancels the old share certificates, and issues new ones in the heir’s name. For demat accounts, the shares are credited electronically to the heir’s account.

This marks the completion of the transmission process. Our team ensures that all steps are completed smoothly without unnecessary delays.

Documents Required for Shares Transmission Procedure

For a smooth process, Share Claimers ensures that you prepare all the following documents accurately:

1. Death certificate (self-attested copy)

2. PAN card and address proof of claimant

3. Original share certificate (if in physical form)

4. Succession certificate or probate of will

5. Specimen signature of claimant

6. Transmission request form (TRF)

7. No-objection certificate (NOC) from other legal heirs (if applicable)

With our expertise, all documents are verified, corrected, and organized before submission.

Shares Transmission Procedure for Demat Shares

If the shares are held in dematerialized (Demat) form, the procedure becomes more straightforward. The legal heir or nominee must:

• Contact the Depository Participant (DP) where the deceased held the Demat account.

• Submit the transmission form along with required documents.

• Once verified, the DP transmits the shares electronically to the heir’s account.

Share Claimers coordinates with DPs to ensure the process is completed without complications or rejection.

Common Challenges in Shares Transmission Procedure

Many families face issues such as:

• Missing share certificates

• Multiple heirs claiming the same shares

• Absence of nominee

• Unlisted or delisted company shares

• Name mismatches in documents

At Share Claimers, we specialize in solving these challenges through proper legal documentation, verification, and coordination with RTAs and companies.

How Share Claimers Simplifies the Shares Transmission Procedure

Share Claimers provides end-to-end assistance for all share-related legal processes, including:

• Verification of shareholder details

• Drafting and submitting transmission applications

• Coordination with RTAs and companies

• Legal document support (succession or probate)

• Final issuance of transmitted shares

Our goal is to make the Shares Transmission Procedure easy, transparent, and hassle-free for every client.

Conclusion

The Shares Transmission Procedure can be complex, especially when legal heirs are unfamiliar with financial and company laws. However, with professional guidance from Share Claimers, the process becomes straightforward, transparent, and quick.

Whether you are a nominee, legal heir, or executor of a will, Share Claimers ensures your rightful ownership of shares is legally and efficiently established.
From document verification to final approval, our experts handle every step with care and precision.

If you’re struggling to complete a Shares Transmission Procedure, reach out to Share Claimers — your trusted partner for share recovery and legal transmission services.