Obtaining Duplicate Share Certificate: Complete Guide by Share Claimers
Losing a share certificate can be stressful, especially when it represents your rightful ownership in a company. If you’ve misplaced or lost your original share certificates, don’t worry—Obtaining Duplicate Share Certificate is a structured legal process. At Share Claimers, we make it fast, transparent, and stress-free.
In this blog, we’ll walk you through everything you need to know about obtaining a duplicate share certificate—why it’s important, the required documents, the application process, and how Share Claimers can help.
What is a Duplicate Share Certificate?
A duplicate share certificate is a replacement issued by a company when the original certificate is lost, stolen, damaged, or destroyed. It carries the same legal value and ownership proof as the original.
Obtaining duplicate share certificate ensures that your investment records remain accurate and your rights as a shareholder are protected.
Common Reasons for Losing Share Certificates
Many investors seek duplicate certificates due to:
- Misplacement during shifting or relocation
- Theft or burglary
- Damage due to natural causes (fire, flood, etc.)
- Torn or mutilated documents
- Inheritance or family disputes
Whatever the reason, obtaining duplicate share certificate is your legal right, and Share Claimers is here to guide you through.
Legal Procedure for Obtaining Duplicate Share Certificate
1. File an FIR
The first step is to register an FIR (First Information Report) at your nearest police station. It must clearly mention the loss of your share certificate and include relevant details like folio number, company name, and shareholder name.
2. Provide an Affidavit
Next, you must submit an affidavit on a non-judicial stamp paper stating the circumstances of the loss and that you are the rightful owner. This affidavit serves as a legal declaration.
3. Issue Public Notice
You may also need to publish a notice in an English and regional newspaper to inform the public. This step protects the company from potential third-party claims.
4. Submit Supporting Documents
To proceed with obtaining a duplicate share certificate, you will need to submit:
- Copy of FIR
- Affidavit
- Indemnity bond
- Proof of identity and address
- Newspaper clipping (if required)
- Application letter to the company registrar
Timeframe and Processing
The timeline for obtaining duplicate share certificate varies depending on the company’s internal policies. On average, it may take 15 to 30 working days once all documents are submitted.
Some companies may also charge a processing fee, typically between ₹100 to ₹500 per certificate.
Why Choose Share Claimers?
At Share Claimers, we understand how overwhelming legal processes can be. That’s why we offer end-to-end assistance in obtaining duplicate share certificate, from document preparation to follow-ups with the company registrar.
Here’s how we help:
- Drafting affidavits and indemnity bonds
- Coordinating with police for FIRs
- Newspaper publication support
- End-to-end documentation management
- Timely updates and progress tracking
- Direct liaison with share registrars
Avoid Common Mistakes
While obtaining a duplicate share certificate, investors often make errors that can delay the process. Here are a few tips:
- Double-check all personal details on documents
- Ensure notarization of affidavits and indemnity bonds
- Maintain copies of all submitted documents
- Track correspondence and follow up regularly
With Share Claimers, you don’t need to worry about these details—we handle everything for you.
Can NRIs and Joint Holders Apply?
Yes. NRIs, joint shareholders, and even legal heirs of deceased shareholders can apply for obtaining duplicate share certificate. However, additional documentation such as Power of Attorney or Succession Certificates may be required.
Our experts at Share Claimers ensure that all special cases are managed efficiently and lawfully.
Conclusion
If you’ve lost your original share certificate, there’s no need to panic. Obtaining duplicate share certificate is a straightforward process when done with the right support. With Share Claimers, you get a partner who understands the law, handles paperwork, and speeds up the process so that you can reclaim your ownership stress-free.
Don’t let a lost document keep you from your rightful investments. Contact Share Claimers today to start your journey toward a smooth and secure duplicate share certificate issuance.
