Moving is always troublesome, especially when moving an entire office to another location. Just imagine: you need to properly organize the team, pack all the equipment, systematize things, find a reliable transport company for the move, etc. The main task of this event is to do everything as quickly as possible to reduce downtime and minimize potential financial losses.
We have collected valuable recommendations to help you prepare for and survive the move.
Furniture packing
Having decided in advance on the arrangement of tables, shelves, and other furniture in the future office, you can proceed with their disassembly and packing. To avoid losing fittings and fasteners, put everything in a bag and tape it to one of the elements of the disassembled furniture. We recommend that at the packing stage, each workstation be equipped with clear markings on the boxes (employee’s full name, office number) – this way, you will avoid unnecessary fuss when unpacking, and the Furniture Movers Dubai will be able to put the packed furniture in place right away.
Sorting things
The office can quickly return to normal operation mode if you manage to avoid chaos. Before packing, sort things into groups: office equipment, stationery, books, decor, etc. For documentation, you need to make an inventory. And remember labeling – with its help, you will not have to endlessly search for every little thing, returning to normal working mode.
Selecting packaging
The right choice of packing materials is essential when moving. Flimsy boxes that do not correspond to the contents’ size and weight will damage valuables.
It is worth buying boxes made of thick multilayer corrugated cardboard in advance. Use cardboard sheets, craft paper, bubble wrap, or stretch film to protect smooth surfaces, such as mirrors. When loading into a car, everything must be folded so that things do not roll from place to place and shake as little as possible on the road—to do this, do not leave boxes half-empty.
Determining the volume of cargo
Usually, the transport company’s representatives determine what type of transport will be needed to load everything. Preference is given to a car that will fit everything, especially if a long trip is ahead. But if the new premises are next to the old office, a smaller car can make several trips.
How to choose a carrier
To avoid making a mistake with a transport company, choose only those that offer office relocation services. A carrier’s lack of experience may result in a surprise that will delay your move or damage office property. Also, pay attention to the following points:
•Provide related services by the company, such as disassembling and packing furniture. It would be better if professionals were responsible for these chores.
•There should be many positive reviews, not only on the TC website but also on third-party independent resources.
•Signing a contract. Having a document that clearly states all types of services provided, terms, and obligations of the carrier will guarantee that the move will go smoothly.
It would help if you didn’t try to move on your own. This can only be done with a tiny office where only a few people work. If we are talking about an entire company with a large staff, you can only do it with Professional office movers in Dubai.
Additional tips for a smooth move
There is no need to rush when planning an office move. Be collected, work together, and follow the above recommendations. Plan the move for the weekend: In a couple of days, you can completely move all your things and settle into the new place, and on Monday, you can start performing work tasks.
You can motivate employees by announcing a small bonus or organizing a joint vacation. The main thing to remember is that even in the event of an unexpected force majeure, there is no need to panic; on the contrary, maintain a positive atmosphere in the team. This is the only way to ensure a successful outcome of such a challenging event as moving.
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