How To Ace Background Checks For Student Clinical Placements

As a nursing student, one crucial step you’ll need to complete before starting student clinical placements is the background check. This process ensures the safety of patients and maintains the integrity of healthcare environments. While it may seem easy, it is not a straightforward process, and it is best to familiarize yourself with it before jumping in. That said, here’s everything you need to know about navigating the background check process, how to ace it, and what to do if there’s a problem.

What does the background check entail?

The following are the things that would be scrutinized during the process.

1. Criminal records check: This is a comprehensive review of your criminal history, typically covering the past seven to ten years. This check aims to ensure you have no history of violent crimes, theft, or other offenses that could impact patient safety.
2. Sex offender registry check, which is self-explanatory.
3. Child abuse and neglect registry check
4. Drug screening
5. Professional license verification: They will verify the status and validity of any professional licenses you hold. This includes confirming that your nursing or other healthcare-related licenses are current and in good standing.
6. Employment & education verification
7. Fingerprinting: This process involves submitting your fingerprints to national and state databases for comparison.
8. Social Security Number (SSN) trace
9. Address history
10. Office of Inspector General (OIG) exclusion list: This stage includes a search of the Office of Inspector General’s exclusion list to see if you are excluded from participating in federally funded healthcare programs.

When to Begin the Background Check Process

Typically, you’ll start the background check process after receiving your clinical placement notification but before beginning your rotation. Your nursing program will provide specific timelines, so adhere to these deadlines to avoid delays in starting your rotation. The steps in the background check process are as follows:

1. Getting the instructions: Your nursing program will provide detailed instructions on initiating the background check.
2. Choose a screening provider: Many schools have preferred background check student screening providers. To avoid complications, ensure you use the recommended service.
3. Complete the application: Fill out the required forms accurately. You must provide personal information, including your full name, date of birth, and Social Security number.
4. Consent to the check: You must sign a consent form allowing the background check to proceed.
5. Submit fingerprints: Some background checks require fingerprinting. Follow the instructions to visit an authorized location for this step.
6. Pay fees: You are usually responsible for paying a fee for the background check. Fees vary depending on the provider and the extent of the check.

Documents You May Need

• Identification: A government-issued ID such as a driver’s license or passport.
• Social Security Number: For verification purposes.
• Previous Addresses: A history of your addresses over a specified period, often seven years.
• Consent Forms: Signed authorization for the background check.

Understanding the Results

Once the background check is complete, you’ll be notified of the results, often through the background check provider or your nursing program. When you have received the result, carefully review the report for accuracy. If you find any discrepancies, report them immediately.

Also, discuss any issues, such as a criminal record, with your program coordinator. Some findings may require additional steps or could impact your placement.

What if There’s a Problem?

If your background check reveals issues, be honest and proactive in addressing concerns with your nursing program. In some cases, you may need legal advice to understand the implications of the findings. Therefore, take action by speaking to your lawyer on how this can be sorted.

Finally, any necessary documentation must be provided to explain or resolve issues found in the background checks students undertake.

Tips for a Smooth Background Check Process

To avoid complications, follow the tips below to ensure a smooth process for your background check:

• Start Early: Begin the process as soon as you receive instructions to avoid delays.
• Be Accurate: Ensure all information you provide is correct and up-to-date.
• Stay Informed: Keep track of the status of your background check and follow up if necessary.

Communicate: If you anticipate any issues, communicate with your program coordinator early.