Best Time Tracking Tools for Teams in 2025: A Complete Comparison

Introduction

In today’s fast-paced digital workplaces, time is not just money — it’s the foundation of productivity. Whether you manage a remote team, a hybrid workforce, or an in-house staff, knowing how your team spends their time can boost efficiency, reduce wasted hours, and improve project outcomes. That’s why choosing the best time tracking tools for teams is more critical than ever in 2025.

With so many options available, it can be overwhelming to pick the right tool. This complete comparison highlights the top-rated time tracking apps for teams, their features, pros and cons, pricing, and ideal use cases — so you can make an informed choice.

Why Use a Time Tracking Tool for Your Team?

Before jumping into the comparison, let’s understand the key benefits of using a team time tracking tool:

• Enhanced productivity – Track how team members allocate their time and spot inefficiencies.

• Better project management – Align tasks, budgets, and deadlines with real-time data.

• Accurate client billing – Bill clients with confidence using tracked work hours.

• Performance insights – Evaluate employee workload and improve resource allocation.

• Remote team coordination – Monitor distributed teams with transparency.

Key Features to Look For

When selecting the best time tracking software for teams, consider tools that offer:

• Real-time tracking

• Project and task breakdowns

• Team dashboards

• Reports and analytics

• Integration with tools like Slack, Trello, Jira, and Asana

• Screenshots or activity monitoring (optional for transparency)

• Mobile and desktop compatibility

• User permissions and roles

1. Toggl Track

Best for: Simplicity and clean user interface

Overview: Toggl Track is a popular choice for teams who want to track time without a steep learning curve. Its intuitive design and robust reporting features make it ideal for both small teams and growing startups.

Key Features:

• One-click timer

• Project and client tagging

• Customizable reports

• Browser extensions and mobile apps

• Team dashboards

Pros:

• Extremely user-friendly

• Great reporting tools

• Seamless integrations with 100+ apps

Cons:

• Limited admin controls on lower plans

• No screenshot monitoring

Pricing: Free for up to 5 users, paid plans start at $10/user/month

2. Clockify

Best for: Budget-conscious teams looking for free features

Overview: Clockify is one of the most generous free time tracking tools available. It includes unlimited users, projects, and time tracking — making it a solid choice for teams just starting out.

Key Features:

• Timer and manual entries

• Project and task tracking

• Reports and billable hours

• Timesheet approvals

• Integration with Trello, Asana, Jira

Pros:

• 100% free version with team features

• Scales easily as your team grows

• Great for freelancers and agencies too

Cons:

• UI can feel outdated

• Limited advanced analytics unless upgraded

Pricing: Free plan available, paid plans from $3.99/user/month

3. Hubstaff

Best for: Teams needing time tracking with screenshots and activity monitoring

Overview: Hubstaff is more than just a time tracker. It’s designed for full workforce management, including productivity monitoring, GPS tracking, and team scheduling.

Key Features:

• Time tracking with optional screenshots

• App and URL tracking

• GPS location tracking

• Payroll and invoicing

• Productivity reports

Pros:

• Ideal for remote or distributed teams

• Advanced monitoring features

• Supports payroll processing

Cons:

• May feel invasive for some employees

• More complex setup

Pricing: Starts at $7/user/month

4. Time Doctor

Best for: Teams focused on accountability and productivity analytics

Overview: Time Doctor offers strong monitoring features and detailed productivity data. It’s built for companies that want insights into how work hours are used.

Key Features:

• Time tracking with screenshots

• Website and app monitoring

• Distraction alerts

• Daily and weekly reports

• Client billing tools

Pros:

• Detailed performance tracking

• Great for accountability

• Supports large teams

Cons:

• May raise privacy concerns

• Cluttered interface

Pricing: Starts at $7/user/month

5. Harvest

Best for: Agencies and service-based teams needing time tracking with invoicing

Overview: Harvest combines time tracking with invoicing, making it ideal for agencies and consultancies that charge clients by the hour.

Key Features:

• Time tracking across projects

• Team overview dashboard

• Automatic invoice generation

• Project budgeting tools

• Integration with QuickBooks and Xero

Pros:

• Easy to use and deploy

• Professional invoices

• Strong expense tracking features

Cons:

• Lacks detailed monitoring features

• Reporting options are limited on lower plans

Pricing: Free for 1 user and 2 projects, $12/user/month for unlimited access

6. RescueTime

Best for: Teams wanting automatic time tracking and behavior insights

Overview: RescueTime is unique for its automatic tracking capabilities. It works silently in the background, analyzing work habits and productivity patterns.

Key Features:

• Automatic time tracking

• Focus sessions

• Real-time alerts

• Productivity scoring

• Weekly summaries

Pros:

• Minimal manual entry

• Great productivity insights

• Ideal for knowledge workers

Cons:

• Limited team management tools

• Not ideal for project tracking

Pricing: $12/month per user

7. Everhour

Best for: Teams already using project management tools like Asana or Trello

Overview: Everhour blends beautifully into project management tools, allowing teams to track time without switching apps. It’s a favorite among teams already using Asana or Trello.

Key Features:

• Embedded timers in project tools

• Budget tracking

• Visual reports

• Task estimates

• Time approvals

Pros:

• Native integration with PM tools

• Simple and effective interface

• Ideal for task-based teams

Cons:

• No mobile app tracking

• Limited monitoring features

Pricing: Starts at $10/user/month

Comparison Table: Best Time Tracking Tools for Teams in 2025

How to Choose the Right Time Tracking Tool for Your Team

The “best” time tracking tool depends on your team’s size, goals, and workflow. Consider the following:

• For remote teams: Choose Hubstaff or Time Doctor for visibility and accountability.

• For simple time tracking: Toggl Track or Clockify are excellent options.

• For invoicing and client billing: Go with Harvest or Everhour.

• For productivity coaching: RescueTime is great for individual habit-building.

Always take advantage of free trials to see which tool fits your team’s culture and workflow.

Final Thoughts

Choosing the best time tracking tools for teams in 2025 means more than just tracking hours — it’s about enabling better focus, improving team coordination, and building a culture of transparency and trust. From simple tools like Toggl Track to advanced monitoring with Hubstaff, the right software can transform how your team works and collaborates.

As your team grows, your time tracking needs may evolve. Start small, evaluate often, and invest in tools that align with your long-term goals.