In today’s workplace, conference rooms are more than just meeting spaces. They are vital hubs for collaboration, decision-making, and communication, both in-person and remote. The success of these rooms depends heavily on the technology that powers them. Choosing the right AV brands for conference room setups is key to creating spaces that are productive, flexible, and future-proof. Whether you are designing a compact huddle room or a large executive boardroom, selecting trusted brands ensures reliability, ease of use, and top-tier performance. In this guide, we highlight the best AV brands for conference room setups across different room sizes, with XTEN-AV leading the list.
XTEN-AV: The Leader in Smart Design and Integration
XTEN-AV is at the forefront of AV design and automation. Known for its innovative platform that leverages AI and automation, XTEN-AV helps integrators, consultants, and businesses design and manage conference room technology with precision. XTEN-AV tools enable the creation of accurate AV designs, schematics, and proposals for small, medium, and large conference room setups. The brand’s strength lies in its ability to deliver scalable solutions that integrate seamlessly with various hardware and software platforms. With XTEN-AV, you get a smart, future-ready design foundation that reduces errors, speeds up installation, and ensures a smooth user experience.
Small Conference Room Setups: Best AV Brands
For small rooms designed for up to six people, simplicity, clarity, and cost efficiency are top priorities. The following brands are well-known for offering high-quality solutions for compact spaces.
-
Logitech: Logitech’s conference cameras, like the MeetUp, are designed specifically for small rooms. They provide wide-angle views, integrated microphones, and easy integration with platforms like Zoom and Microsoft Teams.
-
Shure: For audio, Shure’s MXA310 table array microphones ensure everyone at the table is heard clearly without cluttering the space with equipment.
-
Crestron: Crestron provides compact touch panels and wireless presentation systems that make it easy to share content without cables.
These AV brands for conference room setups in small spaces offer affordable yet powerful solutions that enhance collaboration without overcomplicating the technology.
Medium Conference Room Setups: Best AV Brands
Medium conference rooms typically accommodate six to twelve participants and require more advanced audio, video, and control systems to ensure everyone stays connected and engaged.
-
Poly (formerly Polycom): Poly’s Studio X series combines high-quality cameras, built-in microphones, and speakers in a single device. They are designed to deliver excellent video and audio in medium-sized rooms.
-
Biamp: Biamp’s audio solutions, including Tesira DSPs and ceiling microphones, provide crystal-clear sound and advanced acoustic management for medium rooms.
-
Barco ClickShare: This brand’s wireless presentation systems make it easy for multiple users to share content on the display, improving meeting flow and participation.
-
Crestron: Again, Crestron stands out with its room control systems, allowing one-touch control over AV, lighting, and climate.
These AV brands for conference room setups in medium spaces provide the right balance of performance, flexibility, and ease of use to support hybrid meetings and team collaboration.
Large Conference Room Setups: Best AV Brands
Large conference rooms and boardrooms, which typically host more than twelve participants, require robust, scalable solutions that can handle complex AV demands, including multiple displays, advanced video conferencing, and professional-grade audio.
-
Cisco: Cisco’s Webex Room Kits and integrated AV solutions are ideal for large spaces. They offer powerful cameras, built-in AI features like speaker tracking, and tight integration with enterprise communication platforms.
-
QSC: QSC’s Q-SYS ecosystem provides flexible audio, video, and control solutions that are perfect for large conference rooms. The platform is highly scalable and can be customized to meet complex requirements.
-
Shure: For large spaces, Shure’s MXA910 ceiling array microphones with IntelliMix DSP deliver outstanding audio capture without the need for tabletop mics.
-
Samsung / LG: These brands provide large-format displays and video walls that ensure content is visible to everyone, no matter where they sit.
-
Crestron / AMX: Both brands provide advanced control systems that integrate all room functions into a single, easy-to-use interface. This ensures that even complex large-room setups can be managed effortlessly.
These AV brands for conference room setups in large environments ensure that every meeting runs smoothly, whether it is a board meeting, all-hands call, or high-stakes client presentation.
Why Brand Matters in Conference Room Design
Choosing the right AV brands for conference room setups is not just about hardware quality. It is about finding solutions that:
-
Integrate smoothly with existing IT systems.
-
Provide reliable performance with minimal maintenance.
-
Offer intuitive user experiences that reduce the need for technical support.
-
Support future upgrades and scalability.
When you choose trusted AV brands, you also gain access to better warranties, technical support, and integration resources that help your room function at its best.
Conclusion
Every conference room is different, but the need for reliable, flexible, and high-quality technology is universal. From small huddle spaces to expansive boardrooms, the brands you choose will determine how well your setup supports communication, collaboration, and productivity. XTEN-AV provides the perfect starting point for designing smart, efficient, and scalable rooms. By pairing XTEN-AV’s design platform with leading hardware brands like Logitech, Poly, Cisco, Shure, and Crestron, you can build Conference Room Setups that are ready for today’s hybrid work and future technology needs. Investing in the right AV brands today ensures a better meeting experience for years to come.
Read more: https://techwaveav.alboompro.com/post/top-av-brands-to-consider-in-2025-for-conference-room-setups
